Electronic meetings conserve the environment
Face-to-face meetings are nice. And they are the most productive form of team building in many instances. However, they, like everything else in a hectic system, can be overdone.
Technolgy can be helpful in decreasing travel miles, whether for local meetings in large cities like Los Angeles, or regional meetings that require travel by almost everyone attending the planning meeting or conference.
Technology doesn't have to be owned. It can be rented. Or technology-enhanced spaces can be rented for the day or weekend. Conference centers are increasingly equipped with electronic support such as Microsoft Office Live Meeting for web conferencing.
Services such as WebEx provide Internet and Web conferencing.
Most of these on-site meeting setups offer special deals to try their services. For instance, WebEx offers a free 14-day trial. Just enough time to test the system, get comfortable with it, and use if for an environment-saving meeting.
Meetingworks provides an economical way to connect teams, local and remote. No matter where meeting participants sit, they leave the meeting with action plans, they reach consensus, and are amazed at how much they have accomplished. They offer a free 5-participant license.
Project managers can use online meetings for many purposes:
Communicate with all your employees, clients or customers, wherever they may be.
By replacing travel time with thinking time, your meetings can be more productive, less tiring, and have less fossil fuel impact on the roads in your area.
- Project kickoffs
- Team building
- Goal setting and measurement coordination
- Project milestone check ins
- Project evaluation
- Workplan prioritization
- And best practices collaboration at the completion of a project.
Live Meetings by Microsoft enables groups to collaborate online with colleagues, clients and partners in real time, between individuals or groups with just a PC and an Internet connection.
SureToMeet.com provides ways to communicate before and after the meeting using email and social networking tools, but even more powerful -- it helps you put butttts into seats.
We are still gregarious people and need to meet one another to build relationships and learn how to work together. That's the power of live meetings. After you get acquainted, it is effective to use Internet tools to hold virtual meetings -- but not before!